From Neelima, UK

Dear Sir,

We pay Bought Ledger Invoices and Subcontractor Payments in respect of our various projects. These are generally costed to both a GL Account Code and also a WBS Code
typically Invoices are coded to one GL & Subcontactor costs to an other
1. In the course of constructing a new building part of the work may need a new technique or process. Eg in the course of building (say) a hospital, the wall alongside the X-RAY room may be constructed in a totally new way to screen the Radiation from reaching to room next door.
The normal business of construction continues, the building is constructed, suppliers & subcontactors are paid for the work done.
However, at the end of the year, when we are calculating the company tax payable to the government, we can claim a tax reduction based on the value of “ R&D – Research and Development – costs” in the year.
Obviously only a relatively small percentage of the invoices/subcontractor certificates processed in a year can be correctly classified as “R&D Relevant”.
While in a few cases we may be able to identify a particular suppliers invoice is “R&D relevant” prior to processing in SAP and coding it in an additional special way
Eg GL Acct 62000n + normal business required WBS code & similarly Subcontractors to
GL Acct 65000n + normal business required WBS code.
(set on the ME21N order for certificate posting information).
It is highly unlikely that all such invoices or subcontractor orders could have their “R&D relevant” status correctly assessed prior to invoice / subcontract certificate SAP FI / CO posting.
a) There are likely to be many invoice / subcontractor certificate postings that need subsequent “identification” “R&D relevant”.
b) It is inevitable that were some items (invoice / subcontractor certificate) identified as “R&D relevant” & coded in some way prior to posting (as 2 above), a subsequent review would identify such items as “finally NOT R&D relevant”.
c) Only a small minority of invoices/subcontractor items processed would be “R&D Relevant”, it would be impractical to attempt to “note / mark up” all non

2. REQUIREMENT
We need the means to be able to retrospectively note particular invoice / subcontractor items costed to Projects as “R&D relevant” or “Not R&D relevant”.
We should be able – on re-review – revise the classification.
we need to be able to list/report on the invoices/subcontractor items costed to a project – for a particular time period subtotalled by classification “R&D relevant” or “Not R&D relevant” or not classified (deemed to be Not R&D relevant).
Can you please advice the best way to meet this requirement in SAP.

Initial thoughts are to use long text field . But can an internal order with out having to settle but just as a memorandom or a flag is possible?
Your assistance is greately appreciated.
Many thanks,
Neelima.